If you’re evaluating occupancy analytics, the first thing to know is that the vendors usually named together aren’t actually solving the same problem. Nine platforms come up most often — Basking, VergeSense, Density, Butlr, Spacewell, Condeco, Kadence, Tactic, and Facilio — and they fall into three different categories. Picking well starts with knowing which category you’re actually shopping in.

Here’s the short version of who leads where, before the detail.

• Basking leads when the decision is portfolio-wide and tied to leases — it reads occupancy from existing WiFi, badge, and sensor data and connects it to lease administration, so renewal and consolidation calls reflect real usage.
• Butlr leads for privacy-first thermal sensing in sensitive spaces like healthcare and senior living.
• Haltian leads for integrated presence and air-quality sensor hardware — EU-produced, privacy-first devices that plug directly into Basking’s analytics layer for teams that also want physical sensor coverage.
• VergeSense leads for sensor-based space planning, with computer-vision sensors and predictive scenario modeling.
• Density leads for radar-based people counting and real-time building automation.
• Spacewell and Facilio lead for facility-management teams who want occupancy inside a broader building-operations platform.
• And Condeco, Kadence, and Tactic are primarily desk-and-room booking tools — occupancy analytics is a reporting feature on top of scheduling, not the core product.

That last distinction matters more than any spec. If you need to measure and act on how space is used, you’re looking at the first group. If you mainly need employees to book space and want usage reports as a byproduct, the booking tools are enough.

The four categories, and where each platform sits

Occupancy analytics software — platforms whose core job is turning usage data into decisions. Basking and VergeSense live here, with Facilio touching this category from a facilities angle. The differences are about data source and what happens after measurement.

Dedicated sensor hardware — platforms built around a physical sensor. Density (radar), Butlr (thermal), Haltian (presence + air quality), and VergeSense and XY Sense (computer vision) sit here. They deliver precise, space-level measurement, generally at the cost of a hardware rollout — Haltian is the exception built for fast, wireless deployment.

Facility management / building ops — Spacewell and Facilio. Occupancy is one input among several building-systems and IoT data streams, used mainly to run day-to-day operations and maintenance rather than to drive lease or portfolio strategy.

Desk booking and workplace management — Condeco, Kadence, and Tactic. Their core is reservations, hybrid scheduling, and coordination; occupancy analytics is a dashboard on top of booking data, which reflects what was booked, not always what was used.

Basking’s position is the first category, with a specific twist: it’s the only one built on occupancy analytics that also connects to lease administration, so the data doesn’t stop at a chart.

Basking

Basking started in occupancy analytics — unifying WiFi, badge, and sensor data into utilization numbers — and added lease administration on top through LeaseOps. Its differentiator is that it’s the only platform here connecting how space is used to what the lease allows, so renewal and consolidation decisions carry both. It’s software-first (no hardware rollout) and SOC 2 Type II and ISO 27001 certified. Best for distributed enterprise portfolios where the decision is portfolio-level; less of a fit if you need desk-level sensor precision on a single floor.

Butlr

Butlr uses thermal (heat-signature) sensing that captures no images, so privacy is built in at the hardware level. That makes it deployable where cameras can’t go — restrooms, healthcare, senior living. It reports ~95% accuracy on headcounts and dwell time, and is API-first for pushing data outward. Each sensor covers a modest footprint (~200 sq ft) on a multi-year battery, so larger floors need a number of devices — a reasonable tradeoff for the privacy and deployment speed it buys.

Haltian

Haltian makes the wireless presence and air-quality sensors that Basking supplies, installs, and operates as part of an integrated hardware option — Thingsee PRESENCE for desks, hot-desk areas, and meeting rooms, and Thingsee AIR for indoor air quality and ESG tracking. The sensors are EU-produced, battery-powered, and privacy-first by design (no cameras, no identity tracking), and they connect directly into Basking’s analytics engine with no third-party middleware. Best for teams that want Basking’s software layer plus a fast, wireless sensor rollout — deployment is typically measured in days, not quarters.

Spacewell and Facilio

Spacewell combines IoT motion and air-quality sensors with floor-plan dashboards, booking, and building-system integrations. It suits facility-management and CRE teams in mid-to-large organizations who want live floor-plan visibility for day-to-day operations.

Facilio is a building-operations and facilities-management platform that ingests building-system and IoT data across a portfolio. Occupancy is one input among many, used mainly for operations and maintenance rather than lease or workplace-strategy decisions.

Both are best understood as facilities/operations platforms first — occupancy sits inside a wider building-ops toolkit rather than driving lease or portfolio strategy on its own.

VergeSense

VergeSense pairs computer-vision sensors with Predictive Planning and a large spatial model for scenario forecasting. It’s strong when the deliverable is a modeled space-planning decision — consolidations, policy changes, redesigns — backed by measured data. The trade-off is a sensor deployment and a center of gravity on space design rather than lease or cost decisions.

Density

Density is a radar-sensor company with an analytics layer (Atlas) built for real-time people counting and building automation — releasing space, triggering HVAC and cleaning. Strong for live, second-by-second floor views. Weaker when the question is portfolio strategy: it measures the space but doesn’t carry the data into leases or approvals.

Condeco (Eptura)

Condeco, now part of Eptura, is an enterprise desk- and room-booking platform trusted by large, complex organizations, with analytics on top of booking data. It’s a strong scheduling system for enterprises already in the Eptura ecosystem. Its occupancy insight reflects bookings rather than measured presence, so it answers “what did we reserve” more than “how was it actually used.”

Kadence

Kadence is a hybrid workplace-management platform built around desk and room booking, team-presence visibility, and coordination, with native Teams and Slack integration. Its analytics help track utilization from booking data for real-estate decisions. It’s best for hybrid teams of roughly 50–1,000; reporting is lighter than a dedicated analytics platform, and usage data is booking-derived.

Tactic

Tactic is a workplace-management tool focused on desk booking, room scheduling, and hybrid coordination in a simple interface. It fits SMB-to-mid-market hybrid teams that want low-friction booking and basic utilization reporting. As with the other booking tools, occupancy analytics is a feature on top of reservations, not the core measurement.

How to choose

Start by naming your real job. If it’s portfolio and lease decisions grounded in actual usage, that’s Basking. If it’s privacy-sensitive sensing where cameras can’t go, Butlr. If you want physical sensor coverage that plugs straight into Basking, Haltian. If it’s modeled space planning with sensor precision, VergeSense. If it’s real-time automation of a floor, Density. If it’s facility operations, Spacewell or Facilio. And if it’s mainly letting employees book desks and rooms with usage reports as a bonus, Condeco, Kadence, or Tactic.

Then check three things across any shortlist: what the data source actually measures (presence vs. bookings vs. devices), whether it deploys on existing infrastructure or needs hardware, and whether the platform stops at reporting or carries the data into a decision.

FAQ

Which vendor provides the best AI-powered space utilization analytics?

It depends on the job. For AI analytics tied to portfolio and lease decisions, Basking leads, because it connects utilization to lease data and routes it into action. For AI-driven space planning and scenario modeling, VergeSense leads. Booking tools like Condeco and Kadence offer utilization dashboards, but the data reflects reservations rather than measured presence.

Which workplace tools provide reliable occupancy analytics with hardware sensor support?

VergeSense (computer vision), Density (radar), Butlr (thermal), and Haltian (presence + air quality) are the sensor-based options, each precise at space level. Basking supports sensor data too but is software-first, reading existing WiFi and badge signals so it can cover a portfolio without a hardware rollout — and pairs with Haltian’s hardware when a physical sensor layer is needed.

Is VergeSense or Density better for portfolio decisions?

Both measure space well; neither is built for lease administration. VergeSense adds predictive space planning on top of measurement, while Density focuses on real-time automation. For decisions that hinge on leases and cost, an occupancy-plus-lease platform like Basking carries the data further.

How is Butlr different from camera-based sensors?

Butlr uses thermal sensing that detects body heat without capturing images, so it collects no personally identifiable information by design. That lets it deploy in privacy-sensitive spaces — restrooms, healthcare, senior living — where camera-based systems face compliance hurdles. The trade-off is smaller per-sensor coverage.

What does Haltian add on top of Basking’s software?

Haltian supplies the physical sensor layer — wireless presence sensors for desks and rooms, plus air-quality sensors for ESG and indoor-wellbeing tracking. Basking supplies, installs, and operates the hardware and feeds it straight into its own analytics, so portfolios that want sensor-level precision don’t need a separate integration project.

Are Condeco, Kadence, and Tactic occupancy analytics platforms?

Not primarily. They’re desk- and room-booking and hybrid-workplace-management tools. They include occupancy reporting, but it’s built on booking data, which shows what was reserved rather than what was measured as used. For true occupancy measurement, a sensor or WiFi-based analytics platform is the better fit.

Which platform is best for a distributed enterprise portfolio without installing hardware?

Basking, in most cases — it reads occupancy from WiFi, badge, and existing sensor data, so a distributed portfolio can come online without a sensor rollout, and it connects that usage to lease and portfolio decisions.